Instructions on how to Write a Report

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What is a report?

A report is a systematic, well-organized document that considers a subject or problem. It includes:

  • the record of a sequence of events or facts
  • interpretation of their significance
  • evaluation of the facts or results of research presented
  • discussion of the outcomes of a decision or course of action
  • conclusions
  • recommendations

Purpose

Report.jpg

Reports present and analyse findings from practical research. To begin, you need to provide an aim (to investigate, to explore) and probably a hypothesis. Depending on the guidelines or purpose, a report may make recommendations.

Content

The content of a report is based on a research or practical work. usually descriptive, reporting sequential events. However, in contrast with narratives, they involve a final evaluation, in the form of recommendations or a conclusion.

Structure

Title

Introduction

You should explain what your report is about in the first paragraph

If you are asked, for example, to write a report to your Head-teacher about a School trip you organized, you will have to invent some details to make your report realistic (i.e. Name of the place you went to, how did you travel there, who was involved in the school trip...)

Body

  • Main findings and/or analysis,

The choice of sections/ sub-headings will depend on the purpose of your report

  • Good aspects (fun, improved relationship with teachers...)
  • Negative aspects (bus was too expensive, Not allowed to go out at night)

Conclusion

You have to be able to summarise everything you just said and add some recommendation for the future.

Style

Reports must be:

  • accurate
  • concise
  • clear
  • well structured
  • Formal

As a report is usually written for a superior or a peer group, your register cannot be informal. Avoid abbreviations and casual language. You should think how to join your ideas, using appropriate connecting words and phrases. For a report, you need to use many different types of connectors to express purpose and sequence.

Example

Report On The Possibility Of Opening A Short Course In English

Introduction

In a meeting of the department of English held on 20 May 2014, the view was expressed that our students have a very poor command in English, both spoken and written. So it was proposed that a short course in English should be opened under the management of the English teachers.

Discussion

We realized the need for such a course for good reasons. From the answer scripts of the students of different departments, we found that the standard of English of about 80% of them is far below the average. We interviewed many students of our university, of some other universities, and even some outsiders, and found that they deplorably lacked correctness in writing and fluency in speaking English. We also talked with them about opening a short course in English in order to help them with the basics of written and spoken English. They all highly appreciated the idea and opined that such a course would be of much help for them.

The students need to use correct English in their answers of the exam questions in different courses and subjects. If they are given some knowledge about the basics of spoken and written English, they can go a long way towards their improvement.

Conclusion

So we think that Short Courses in English will be a quite popular programme. It will help students, non-students, and professionals.

Recommendations

We would recommend that such a course should be opened in the Department of English, and the university should look into the financial aspects of the programme as early as possible.


Assessment for report essays